Job Details

Executive Administrator/Business Development

Irvine, California, United States

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Posting no longer available

Job Description:

Visioneering Studios, a unique design-based ministry specializing in Christian church and para-church campus development (including schools, mixed-use, camps), was founded in order to bring world-class placemaking and design paradigms, principles and architects to the mission of "helping build churches that build people." As a partner to Provision Ministry Group, Visioneering Studios provides a creative working environment.

Reporting directly to the President of Visioneering, this position provides a wide variety of high-level administrative support to the President and two executive staff members. Incumbents are expected to exercise initiative and independent judgment in the performance of assigned duties, apply the body of technical knowledge in the performance of their duties; and exercise judgment within the scope of their authority.

Essential duties include, but are not limited to the following:

* Interface and make follow-up calls to prospective clients and church representatives regarding future business opportunities
* Using MS Excel, update and maintain detailed status log of prospective client/church business development activities and related client information
* Update and maintain status information in compliance with Board Reporting requirements and standards
* Provide status updates and related information to Regional Directors
* Manage appointment scheduling and updating of VSI President’s and Executive Staff’s calendars
* Provide travel arrangement sand hotel reservation assistance to VSI Executive Staff, as requested
* Schedule SoCal tours for clients with Executive Staff
* Perform AR/AP-related functions (i.e., coding, data input, invoicing)
* Facilitate payroll and weekly time sheet approvals
* Complete expense reports for executive staff
* Facilitate the planning and organization of on-site workshops, including logistics for travel, scheduling and all other related activities
* Coordinate special events originating in the offices of the President
* Schedule meetings and conference calls
* Facilitate catering and room setup for staff meetings
* Track and monitor project labor hours incurred / billed
* Prepares and reviews contracts/proposals for completeness and consistency with Company policy and industry standards
* Perform duties related to contract administration and tracking
*Prepare a wide variety of reports, memoranda, statistical charts and other materials related to responsibilities assigned
*Document / disseminate project communication
* Develop and maintain systems to monitor project and departmental budgets
* Develop and implement Company policies, procedures, and process improvement
* Develop and maintain design documentation protocol
* Facilitate mail/fax/Email/ file correspondence
* Sort, prioritize and distribute mail
* Coordinate shipping and overnight delivery

Key Qualifications --
* Bachelors Degree in business or design-related field from an accredited four-year institution or an equivalent combination of education and experience
* Intermediate to advanced proficiency using MS Office Suite, including Word, Outlook and Excel
* Skilled in graphic layout using Adobe Graphics Suite
* Excellent oral and written communication skills
* Ability to develop and maintain effective and cooperative working/client relationships
* Experience coordinating and facilitating projects from start to finish with successful results/outcome
* Excellent organization and time management skills, including the ability to shift constantly changing priorities and deadlines as needed
* Some supervisory / leadership experience preferred
*Must be passionate about both client satisfaction and creative, cost-conscious design

Salary is commensurate with skills and experience. For more information about Visioneering Studios, log on to www.visioneeringstudios.com. Please submit resumes to lrojas@provision.org. Due to the volume of applicants, we kindly request no phone calls, please.